Key responsibilities

• Review and analyze LLC Operating Agreements, Corporate Bylaws, Resolutions, Partnership Agreements, and Trust Instruments to confirm who has authority to sign on behalf of an entity or trust.
• Identify required supporting documents (e.g., Certificates of Incumbency, Good Standing Certificates, Consent Resolutions).
• Review estate documents such as probate papers, Letters Testamentary, Letters of Administration, and Surrogate’s Court filings to confirm signature authority and estate capacity.
• Coordinate with underwriters, closing attorneys, and internal clearance officers to ensure all authority documentation meets title and underwriting requirements.
• Prepare concise authority summaries and signatory approval notes for closing files.
• Flag deficiencies, inconsistencies, or missing documentation in entity/estate/trust files.
• Maintain tracking systems for entity review workflow to support high-volume production.
• Support title clearance team with due diligence, document organization, and record keeping.
• Collaborate cross-departmentally to streamline entity review processes and improve turnaround times.

Required qualifications

• Minimum 5 years real estate paralegal experience (commercial title/transactions strongly preferred).
• Strong knowledge of title commitments, title curative process, recording, UCCs, entity & corporate documents.
• Experience working with or for national underwriters (First American, Fidelity, Old Republic, etc.) or title agencies a plus.
• Paralegal certification or degree preferred. Notary commission desirable.
• Excellent written and oral communication, project/time management, and attention to detail. Proficiency with MS Office and title/exam software.

Preferred / nice to have

• Experience with commercial closings, leasing, or multi-state matters.
• Familiarity with eRecording and common title production workflows.

Why join us

• Work with a collaborative legal team handling complex and high-profile real estate matters. Robust benefits, continuing education and training with national underwriter partners.

Website: https://www.worldwidelandtransfer.com/